Recipients – Part I
After a more theoretical Database Part I and Part II it’s time for some useful daily tasks. No, we’re not done with the theory and you’ll get much more later but I needed a break and hands-on is always the better way to feel a new system.
Exchange has many options but some of them are more popular or usable for the day-to-day management. I want to go over some of them and will start with Send-As.
Send-As is a feature that allow userA to send emails for UserB where the recipient doesn’t know that UserB did not send the mail. A good use case would be a secretary that send emails or appointment invitations for her boss.
In the management console open the Recipient Configuration-> Mailbox-> mailbox_name-> right-click and choose Manage Send As Permission.
If you want to allow not only the Send As permission but full access to the mailbox (aka reading mail), use the Manage Full Access Permission.
Distribution and Security groups have an important role in Exchange (and Outlook). The difference between the types of groups is simple:
- Distribution groups is a group of objects from the Exchange database
- Security group uses both Exchange user database and Active Directory objects (and their AD permissions)
To create a group, in the management console open the Recipient Configuration-> Distribution Group->New Distribution Group option and choose the type of group to be created.
Tip: by default when you create a mail-enabled group they are disabled for out of the Exchange domain users (meaning Internet users cannot email the group). This is the shell way to enable outside users for these groups:
Set-distributiongroup GROUPNAME-RequireSenderAuthenticationEnabled $False
Mail-enabled contact is another useful feature. A mail-enabled user has an e-mail address at the organization but does not have an Exchange mailbox. All e-mail messages that are sent to the mail-enabled user are forwarded to the specified external e-mail address.
Check Part II of this post for more recipients management options.